Promotion of Access to Information Act (PAIA) Manual
Introduction
This PAIA Manual is prepared in accordance with the Promotion of Access to Information Act 2 of 2000 (PAIA) and the Protection of Personal Information Act 4 of 2013 (POPIA). It provides an outline of the structure, functions, and records of Visionary Accounting (Pty) Ltd and explains how individuals can access information held by the company.
Company Details
- Company Name: Visionary Accounting (Pty) Ltd
• Registration Number: 2019/480435/07
• Physical Address: Ground Floor, Brookside Office Park, 11 Imam Haron Rd, Claremont, Cape Town, 7708
• Postal Address: Same as physical address.
• Telephone: 083 304 3949
• Email: hello@visionaryaccounting.co.za
• Website: visionaryaccounting.co.za
Information Officer
The Information Officer is responsible for ensuring compliance with PAIA and POPIA.
• Name: Taufeeq Maker
• Position: Director / Information Officer
• Email: taufeeq@visionaryaccounting.co.za
• Telephone: 084 249 0477
Guide on How to Use PAIA
The Information Regulator has published a guide to assist individuals in exercising their rights under PAIA. The guide is available from the Information Regulator:
• Website: inforegulator.org.za
Company Functions
Visionary Accounting provides professional accounting, tax, payroll, and advisory services to businesses and individuals. Our functions include:
• Preparation of annual financial statements
• Tax compliance and submissions
• Payroll processing and compliance
• Business advisory and consulting
• Bookkeeping and management accounts
Categories of Records Held by Visionary Accounting
We maintain records in the following categories:
• Company Records: Incorporation documents, CIPC filings, resolutions
• Financial Records: Accounting records, tax returns, bank statements
• HR Records: Employee contracts, payroll records
• Client Records: Engagement letters, financial statements, correspondence
• Compliance Records: PAIA manual, POPIA compliance documentation
Records Automatically Available
Certain records are available without a formal request, including:
• This PAIA Manual
• Information publicly available on our website
Procedure for Access to Records
Requests for access to records must be made on the prescribed Form 02 (available from the Information Regulator’s website) and submitted to the Information Officer. A request fee may be charged in accordance with PAIA regulations.
Grounds for Refusal of Access
We may refuse access to certain records if they are protected under PAIA, such as:
• Personal information of third parties
• Confidential commercial information
• Records privileged in legal proceedings
• Information that could endanger safety or security
Fees
A request fee may be payable for access to certain records. The fee schedule is published by the Information Regulator and is subject to change. Requesters will be informed of applicable fees prior to processing.
Availability of this Manual
This manual is available for inspection at our office and on our website (if applicable). A copy can also be requested via email.
Updates and Review
This manual will be reviewed annually and updated as required to remain compliant with PAIA and POPIA.
